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Garage & Maintenance Staff

Last Updated: February 2026

Your hub for everything you need as a mechanic, maintenance technician, or fleet maintenance manager at Scott Recycling.

Get Started

  1. Getting Started with Odoo — Login, navigation, finding your apps
  2. Maintenance Fundamentals — Learn the concepts before jumping in
  3. Maintenance Sandbox Workout — Hands-on practice in a safe environment

Your Daily Apps

App What You'll Do There Guide
Maintenance Log requests, track repairs, manage equipment Maintenance Guide
Fleet View trucks, drivers, vehicle assignments Fleet Management Guide
Helpdesk Track and manage maintenance tickets Helpdesk Guide
Attendance Clock in/out, view your attendance records Attendance Guide
Time Off Request time off, check your balances Time Off Guide
PPE Management Track your personal protective equipment, expiry dates PPE Guide
Equipment Requests Request personal equipment (tools, uniforms, safety gear) Equipment Requests Guide
Dashboards View maintenance and fleet analytics Dashboards Overview

How Do I...?

Task Where to Go Steps
Report a breakdown Maintenance → New Create corrective request with equipment and priority
See what's scheduled today Maintenance → Calendar view Check today/this week for upcoming work
Start working on a request Maintenance → Open request Move to "In Progress", assign yourself
Mark a repair as done Maintenance → Open request Move to "Repaired" stage
Add new equipment Equipment → Machines & Equipment → New Fill in name, category, team, technician
Set up recurring service Equipment → Open record → Maintenance tab Add preventive maintenance schedule
Check equipment history Equipment → Open record View all past maintenance requests
Find a truck's maintenance record Equipment → Search by name Search for fleet ID (e.g., "SBT-1")
See fleet health metrics Maintenance → Reporting Review MTBF, open requests, repair times
Scrap/retire equipment Maintenance → Open request Move to "Scrap" stage, update equipment notes

Daily Routine

Start of Shift

  1. Open the Maintenance app
  2. Check the Kanban board for new requests submitted since last shift
  3. Switch to Calendar view to see today's scheduled work
  4. Claim and prioritize your requests

During the Day

  1. Move requests to In Progress as you start them
  2. Post progress notes in the chatter (parts ordered, time estimates, photos)
  3. Create new requests if you discover additional issues during a repair
  4. Move completed work to Repaired

End of Shift

  1. Update any in-progress work with notes for the next shift
  2. Check for unassigned urgent requests

Preventive Maintenance Schedule

Equipment Type Service Frequency
Box Trucks Oil & filter change 90 days
Box Trucks Brake inspection 6 months
Box Trucks DOT annual inspection 12 months
Tractor Trailers Oil & filter change Per manufacturer spec
Tractor Trailers DOT annual inspection 12 months
Forklifts Hydraulic fluid check 30 days
Forklifts Annual OSHA inspection 12 months
Balers Belt inspection & tensioning 90 days
Shop Lifts Annual safety inspection 12 months

For full details and all schedules, see the Maintenance Fundamentals — Preventive Maintenance lesson.

Priority Quick Reference

Stars Level Meaning Response
None Normal Can wait This week
1 Important Should be done soon 2-3 days
2 Very Important Needs prompt attention 1-2 days
3 Urgent Equipment can't operate / safety issue Immediately

Training

Resource What You'll Learn
Maintenance Fundamentals Concepts, terminology, equipment management, preventive vs corrective, reporting
Maintenance Sandbox Workout Hands-on practice: create equipment, log requests, use Kanban, set schedules
Maintenance Software Guide Complete feature reference for the Maintenance module
Employee Handbook Safety rules, PPE requirements, timekeeping, company policies

External Resources

Resource Link
Odoo Maintenance Tutorial (Video) Managing Equipment Maintenance
Odoo Official Docs Maintenance Documentation