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Daily Opening & Closing Checklists

This document contains the standard opening and closing checklists for Scott Recycling facilities. Print these, laminate them, post them at the door of each work area. Every supervisor and the last employee out at end of day are responsible for completing them.

The goal of a daily checklist is consistency. New employees, covering supervisors, and bad days should all produce the same baseline — no "I thought someone else did that" gaps.

Using these checklists: The items below are defaults for a typical e-waste recycling facility. Each facility should walk through and confirm or replace items that don't fit. Look for items marked (verify per facility) — those are particularly likely to need local adjustment. When in doubt, consult the Facility Manager or Dan.

Printing format: One laminated sheet per shift role. Post at the facility entrance, the office door, and the dispatch board. Replace dry-erase markings at shift change.

Opening Checklist — Warehouse / Processing

Complete within 30 minutes of shift start.

Safety First

  • Walk the facility exterior — look for any overnight activity (broken windows, damaged fencing, unauthorized entry signs, graffiti, dumped material, unfamiliar vehicles)
  • Check battery storage / hazmat area for visible smoke, heat, or swelling batteries (fire risk — lithium-ion fires can smolder overnight)
  • Unlock the gates and main door (note time)
  • Disarm the alarm system (enter code) — if alarm has been tripped or shows faults, do not enter, call monitoring company
  • Check for any active alarms, warnings, or system messages on the panel
  • Verify emergency exits are not blocked by overnight staging (EVERY exit, every time)
  • Verify fire extinguishers are in their designated locations and unobstructed (gauge should read in the green)
  • Verify eyewash stations and first aid kits are accessible and stocked
  • Verify spill kits are in their stations and unopened
  • Turn on facility lighting in all work areas
  • Check that ventilation systems are running (dust collection, exhaust fans) (verify per facility — equipment varies)
  • Check for signs of overnight pest activity or water intrusion

Workstations & Equipment

  • Power on workstation computers
  • Verify Odoo is accessible (log in, check for any error banners)
  • Verify scales are powered and display zero with nothing on the platform (calibrate if drift is visible)
  • Verify label printers are online and loaded with labels (check ribbon too for thermal transfer)
  • Verify barcode scanners are charged and connected (test scan a known barcode)
  • Verify forklifts / pallet jacks / carts are in their staging area, batteries charged (forklift battery should read fully charged or near-full)
  • Check air compressor tank pressure — typical shop compressor should be 120–150 psi at rest (verify per facility)
  • Check processing equipment for any overnight fault indicators or locked-out equipment tags
  • Check CPU / memory / phone secure bins — are they still locked and sealed from yesterday's close?

Yesterday's Wrap-Up

  • Review previous day's unfinished WIP — is anything waiting for today?
  • Check the dispatch board or Odoo for any urgent items marked for the morning
  • Review overnight emails / Odoo chatter for anything that needs immediate attention
  • Check the KPI dashboard for any red / critical alerts

Today's Prep

  • Review today's scheduled pickups on the dispatcher board
  • Confirm assigned drivers have their routes and paperwork
  • Review receiving expectations (what's coming in today)
  • Brief the crew: who's where, what's the priority, any special notes

Sign-Off

  • Opening supervisor prints name, time, and signs
  • Any issues noted are logged in the daily log

Closing Checklist — Warehouse / Processing

Complete within 30 minutes of shift end.

Operational Wrap-Up

  • All incoming materials for the day weighed, logged in Odoo, and moved to appropriate staging area
  • WIP counted and reconciled with Odoo's KPI dashboard (note any discrepancies)
  • All processing WIP secured — no valuable items (phones, CPUs, memory, motherboards) left out in the open
  • Processed inventory ready for tomorrow or shipping
  • Any data-destruction queue items secured in locked storage (chain of custody intact)
  • Shipping paperwork completed and ready for pickup (tomorrow's outbound containers staged at dock)
  • Nwipe / destruction logs uploaded or dropped in the import directory (verify per facility — sr_ewaste_compliance reads from configured path)

Cleanliness

  • Work surfaces cleaned (wipe down with appropriate solvent per chemical in use)
  • Trash taken out to outdoor dumpster (don't leave in building overnight — pest and fire concern)
  • Sort area swept and free of stray components
  • Spills addressed and absorbent materials disposed of per environmental SOP
  • Recycling bins moved to the outbound area
  • Workstation cords / cables routed so they're not a trip hazard in the morning

Equipment Shutdown

  • All forklifts / pallet jacks returned to charging / designated area (parked, forks down, key out)
  • Forklift batteries on chargers (if lead-acid, verify vent caps on and electrolyte level OK)
  • Air compressor bled of moisture and shut off per procedure (drain tank from the petcock — prevents rust)
  • Processing equipment shut down per its SOP (lock out / tag out if required)
  • Workstation computers logged out (not shut down — Odoo crons run overnight)
  • Label printers powered off
  • Scales powered off (or left on per manufacturer — check specific unit)
  • Dust collection system shut down last, after all dust-producing equipment is off

High-Value Security

  • CPU, memory, phone, and SSD bins in locked storage (high-theft target items)
  • Hard drives pending destruction in locked cage (chain of custody preserved)
  • Cash drawer (if any) counted, locked, and logged
  • Any customer-owned media secured per chain of custody (with ticket number visible)
  • Cat converter storage (if applicable) — locked cage, log entry signed per TN requirements (verify per facility)

Facility Security

  • All interior doors unlocked as required for cleaning / alarm paths (verify per facility — alarm pattern is facility-specific)
  • Exterior doors and gates checked (physical push — not just visual)
  • Dock doors closed and locked
  • Office doors locked
  • Lights turned off (except security / exterior — those stay on per alarm pattern)
  • HVAC set back per night schedule
  • Cameras confirmed recording (check the DVR / NVR status light)
  • Alarm armed (enter code, verify "armed" display — wait for confirmation beep)
  • Main door locked last (key removed)

Sign-Off

  • Closing supervisor prints name, time, and signs
  • Any issues noted are logged in the daily log
  • Daily log goes into the "overnight" folder for morning review

Opening Checklist — Office / Customer Service

Systems

  • Unlock front door (at opening time — not before)
  • Disarm office alarm zone if separate
  • Power on phones / headsets
  • Power on workstation
  • Log into Odoo — verify no error banners
  • Check voicemail for overnight messages
  • Check email for any urgent overnight items
  • Check chat (Website chat / Sam logs) for any questions left overnight
  • Review call queues A/B/C/D — confirm they're populated and ready

Paperwork

  • Printer loaded with paper
  • Receipt printer has paper and ink
  • Deal paperwork forms stocked
  • Customer-facing forms (waivers, data-destruction agreements) in stock

Customer-Facing

  • Waiting area tidy, magazines/brochures straight
  • Coffee prepped (if provided)
  • Restroom checked
  • Temperature comfortable
  • No overnight debris or pest signs

Sign-Off

  • Opening CSR prints name, time, and signs

Closing Checklist — Office / Customer Service

Systems

  • Final call queue review — anything urgent that needs tomorrow priority?
  • Check that all calls for the day are logged
  • Check that all scheduled pickups are confirmed for tomorrow
  • Review KPI dashboard one last time
  • Log out of Odoo (do not shut down)
  • Set phones to night ring / voicemail
  • Check email for anything that needs a reply before close
  • Check the website chat — any active conversations?

Paperwork

  • All signed paperwork filed
  • Cash drawer counted, locked (if handling cash)
  • Any customer deposits logged and secured

Customer Area

  • Waiting area tidied
  • Trash emptied
  • Coffee supplies cleaned up
  • Lights off

Security

  • Front door locked
  • Office interior doors per procedure
  • Office alarm zone armed (if separate)

Sign-Off

  • Closing CSR prints name, time, and signs

Opening Checklist — Fleet / Drivers

Pre-Trip (per DOT — 49 CFR 392.7 and 396.13)

  • Driver performs DVIR pre-trip inspection per sr_maintenance module — required by DOT
  • Tires: check all for cuts, bulges, wear, proper inflation (front 100–110 psi typical, rear 100 psi typical for single tires — verify per truck)
  • Lights: headlights, taillights, brake lights, turn signals, hazards, marker lights, license plate light — all functional
  • Mirrors: clean, adjusted, secure
  • Horn: functional
  • Wipers and washer fluid: functional, reservoir full
  • Brakes: foot brake pedal firm, parking brake holds
  • Air brake system (if equipped): apply brake, check for leakdown — should lose no more than 3 psi in 1 minute with engine off, service brake released
  • Fluids: engine oil, coolant, power steering, transmission (no visible leaks, levels appropriate)
  • Belts and hoses: no visible cracks, frays, bulges
  • Body: visible damage, loose panels, missing fasteners
  • Cab: clean, no loose items that could become projectiles
  • Seat belts: functional, not frayed
  • First aid kit and spill kit: present in truck, sealed, stocked
  • Fire extinguisher: secured, charged (gauge green), accessible
  • Safety triangles / reflectors: 3 triangles present (DOT requirement for commercial vehicles)
  • Emergency phone numbers posted in cab (dispatcher, company emergency line)
  • Registration and insurance papers current and in cab

Paperwork

  • Pick up route paperwork from dispatcher
  • Pickup tickets ready
  • Customer contact info ready
  • Paper DVIR pad if applicable
  • HOS (hours of service) log started

Fuel & Supplies

  • Fuel tank level checked — top off if needed
  • DEF / urea tank level checked (diesel trucks)
  • Water / drinks for the day
  • Phone / tablet charged
  • Driver portal accessible on mobile device

Closing Checklist — Fleet / Drivers

End of Route

  • Return to yard
  • Park in designated spot
  • Perform DVIR post-trip inspection per DOT
  • Note any defects on DVIR (brakes, tires, lights, fluids)
  • Report any accidents / near-misses to dispatcher immediately
  • Fuel up if truck will be used first thing tomorrow

Paperwork

  • All pickup tickets turned in to dispatcher / office
  • HOS log completed and signed
  • Driver portal updates synced
  • Odoo pickup records updated (completed stage)
  • Any overnight notes passed to next driver or supervisor

Cleanliness

  • Truck cabin cleaned out
  • Trash removed
  • Personal items taken home

Equipment

  • Truck locked
  • Keys in the designated key cabinet
  • Personal PPE stored
  • Fuel card returned (if shared)

Daily Log Format

Every opening and closing should produce a brief daily log entry. Use this template:

=== [Shift] Log — [Date] ===
Supervisor: [Name]
Open/Close time: [HH:MM]
Issues noted: [None / list]
Notes for next shift: [None / list]
Signature: [Name]

File daily logs in a 3-ring binder kept in the office. Review weekly. Archive monthly.

When a Checklist Can't Be Completed

If you can't complete a checklist item (equipment broken, missing supply, facility issue):

  1. Don't skip it. Document what the issue is.
  2. Notify the supervisor or Dan immediately if it's urgent
  3. Log a helpdesk ticket if it's a maintenance/equipment issue
  4. Note on the checklist that the item was incomplete and why
  5. Ensure the issue is addressed before the next shift

A checklist with gaps tells the next shift what to watch for. A blank checklist tells nobody anything.

Customization — What Each Facility Must Verify

These checklists are defaults for a typical e-waste recycling operation. Each facility should walk through and verify or replace the following before printing and posting:

Equipment-Specific (verify per facility)

  • Air compressor pressure — what's normal at rest? (Typical shop compressor is 120–150 psi, but confirm with your unit.)
  • Forklift battery type — lead-acid needs electrolyte checks; lithium-ion does not
  • Processing equipment SOPs — does each piece of equipment have a documented shutdown procedure?
  • Dust collection system — on/off timing, filter replacement schedule
  • Ventilation / exhaust systems — what needs to be running during operations
  • Scale calibration frequency — daily zero check vs. weekly formal calibration

Facility-Specific (verify per facility)

  • Alarm code procedure — which zones, which sequence
  • Interior doors during alarm — which stay open/closed for alarm path
  • Camera system — how to verify it's recording (status LED, web portal, etc.)
  • Lighting pattern at close — which lights stay on for security
  • HVAC setback schedule
  • Dock door locking procedure
  • Key cabinet location and management
  • Cat converter storage cage (if applicable — TN records requirement)

Regulatory-Specific (varies by state and material)

  • CRT storage duration limits (EPA)
  • Battery storage requirements (fire code)
  • Hazardous waste manifests (RCRA / TDEC)
  • Focus material tracking (sr_ewaste_compliance module)
  • HIPAA chain of custody (medical customers)

Fleet-Specific (verify per vehicle)

  • Typical tire pressure (varies by truck class and tire size)
  • Fluid capacities and check procedures
  • Fuel type (diesel + DEF for most commercial, gas for smaller)
  • Pre-trip walkaround route (manufacturer's recommended sequence)

People-Specific (verify per shift)

  • Who is the supervisor on duty?
  • Who has after-hours authority to open/close?
  • What's the escalation path when a checklist item fails?

Review Cadence

  • Weekly: supervisor reviews completed daily logs for the week, notes trends
  • Monthly: Dan or manager reviews the logs and the actual checklists for relevance
  • Quarterly: full review — add new items, remove obsolete items, incorporate lessons from incidents
  • After any incident: review whether a checklist item would have prevented it — if yes, add the item

A checklist that nobody updates becomes a ritual. Keep it alive.